Abstract Submission



Abstract submission has closed.


 

Abstract Submission Guidelines

Please take the time to read this section thoroughly before making your submission since there are several key issues highlighted in the following:

 

  1. For many conferences, abstract submissions are considered for poster presentation only. In some cases, the scientific program organizers may select some abstracts for oralpresentations in the plenary sessions.  The decision on the format of presentation and the session assigned is made by the program organizers.
  2. Each abstract will be peer reviewed for (a) scientific content, (b) the scientific merit of the research, and (c) adherence to standard formatting rules followed by the Society. The decision to accept or reject an abstract rests with the scientific program organizers.
  3. Once accepted, notification will be provided by email to the presenting author, and the presenter must register for the conference, paying the applicable registration fee.
  4. You may not submit an abstract on behalf of someone else if you are not listed as one of the authors.
  5. If you are requesting to be considered for a student travel grant, you must be the submitter ofthe abstract (this ensures your contact information is on record and available) and present the abstract at the conference if selected.
  6. You must obtain the approval of all co-authors before placing their names on the abstract. Failure to do so will result in the immediate rejection of the abstract.
  7. If you submit an abstract, you must be prepared to discuss essential details of your methods and results.
  8. Abstracts must be received through electronic submission by the deadline. Photocopies,  facsimile, or e-mail copies will not be accepted and will be discarded.
  9. Abstracts are limited to 2500 characters.

 

ASM Student and Postdoc Travel Grants

Travel grants are available for undergraduate students, graduate students, and postdocs. Travel grants are tied to abstract submission and applicants will be prompted during the online abstract submission process to apply. For more information, please visit the Travel Grants page.

 

Criteria for Abstract Acceptance

  1. The main factors considered by the Scientific Program Organizers in qualifying abstracts for acceptance are:

    • The quality of the research
    • The importance/significance of the topic to the conference
    • The content of the abstract
    • Adherence to submission criteria
       
  2. Abstracts may be rejected by the reviewers for the following reasons:

    • No Hypothesis - The abstract does not clearly indicate the reason for conducting the research and the question being tested by the experiments performed.
    • Inadequate Experimental Methods - The investigators failed to describe procedures used or neglected to include important or essential controls.
    • Insufficient Data Presented - The investigators failed to show the outcome(s) of their research. Insufficient data are presented to support the authors' conclusion(s).
    • No Summary Form of Essential Results - The investigators failed to concisely summarize the result(s) of their research.
    • No Conclusion - The investigators failed to describe the conclusions of their research with regard to the hypothesis being tested.
    • Duplicate Abstract - The abstract contents substantively overlap with contents of another submitted abstract by the same author or co-author.
    • Not Appropriate for the Conference - The content of the abstract is not relevant to the topic(s) of the Conference.
    • Promotional in Nature - The abstract was written to promote a specific product or procedure on behalf of a specific company or organization.
    • Poorly written - Improper use of the English language renders the abstract incomprehensible.

Notifications: Once an abstract has been received by ASM, the only means of communication and notification of status will be by e-mail. Therefore, it is very important that a valid and current e-mail address be on record to help speed the notification process.

It is incumbent on the presenting author to notify ASM of an e-mail address or other contact information changes. Please note that the database supporting the abstract submission system is not connected to the ASM Membership database. Therefore, changing your address in the Membership database does not cause a change in the abstract submission database. The presenting author may also ask the submitter to make the change by returning to the abstract submission site and using the "edit author" tool in the specific abstract submission. Please note that once the editing deadline is past, only an ASM staff member may make the change.   


Abstracts Dealing with Microbiological Sensitive Issues

"The Council Policy Committee of the American Society for Microbiology affirms the long-standing position of the Society that microbiologists will work for the proper and beneficent application of science and will call to the attention of the public or the appropriate authorities misuses of microbiology or of information derived from microbiology. ASM members are obligated to discourage any use of microbiology contrary to the welfare of humankind, including the use of microbes as biological weapons. Bioterrorism violates the fundamental principles expressed in the Code of Ethics of the Society and is abhorrent to the ASM and its members."

As described in the Council Policy Committee resolution, the ASM recognizes that there are valid concerns regarding the presentation of scientific information that could be put to inappropriate use. Members of the ASM Meetings Board will evaluate the rare abstract that might raise such issues during the review process. In order that the Meetings Board, in its administration of all ASM meetings and conferences, is in compliance with the policy statement, the following procedures have been implemented:

  • Abstract Review Procedures

    1. Abstract reviewers for each of ASM’s meetings or conferences will alert the Chair of the Scientific Program Organizing Committee for that meeting if, in their judgment, the abstract under review describes misuses of microbiology or of information derived from microbiology.

    2. If in the view of the Chair in consultation with the Chair of the Meetings Board, the abstract is believed to contain sensitive material, the Chair of the Scientific Program Organizing Committee will contact the submitting author(s) for clarification. The Chair of the Scientific Organizing Committee and the Chair of the Meetings Board together may render a decision or, at their discretion, consult the entire Meetings Board to determine whether to resume the review process or to decline the abstract and return it to the author.

  • Review of Presentation Procedure

    1. If a sensitive abstract is accepted following discussion with the author(s), the abstract will be flagged for review of the presentation during the meeting. The author may additionally be requested to submit a copy of a poster presentation a week prior to the meeting for review by the Committee Chair.

    2. The abstract submission does not provide a full description of information presented at the meeting. For this reason, poster sessions will be monitored on an ongoing basis as part of the responsibility of Program Organizing Committee. If a presentation is found to contain sensitive information, the presenter will be notified immediately by the Chair of the Committee, and after the meeting, a written communication restating the policy violation is sent to the presenter.

       

 

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